• Access to real time business information
• Web-enabled business processes
• Browser-based interface
• Remotely hosted with support
• A modular and integrated solution

Overview

PeoplePoint’s Room Booking system provides a quick and convenient web based view of room availability across an organisation.

Attendees, duration times and meeting purpose are presented in a clear and concise tabular format displaying up to the minute information at a glance.

Simple form based input contacts the attendees by email, represents the meeting on-line and gives the opportunity to highlight specific equipment requirements.

Room Booking features

• Up to date web based view of room availability
• At a glance information on attendees, meeting purpose and duration
• Quick and easy single transaction form based input
• Informs attendees via email of meeting times and duration
• Current information on seating capacity, facilities and availability for all meeting rooms
• Database of room booking history
• Printable versions of room booking records
• Download option for swapping information between applications and linking to external databases

Room Booking benefits

• Efficient, accessible and time saving
• Room availability details are easily obtainable and up to date
• Eliminates double-booking
• Quickly review meeting room availability and view meeting attendees
• Simple form based input ensures meetings are easy to arrange, reschedule or cancel
• Attendees can quickly be informed via email of changes in status to a meeting
• Easy to generate audit trail of a meeting room’s booking history and attendees

Examples of the Room Booking System in use

Efficient management of room booking
Through simple form based input, the Room Booking system makes it is easy to check the availability of a room, view the availability of the invite list and order the resources required for the meeting. The system automatically informs the receptionist of external attendees and contacts internal attendees, via email, with the meeting details.

Creating an audit trail of client contact
Often, for purposes of charging, it will be useful to summarise the history of meetings between a client’s organisation and your own. The Room Booking system keeps an audit trail of all meetings and can be filtered to produce a report verifying the meetings that took place.